Terms and Conditions

When you book with Sport Star there’s an agreement between us. That agreement is based upon our booking conditions and other information such as our Checklist and FAQs. No amounts of words are as effective as a good, open and honest relationship - that's what we want with you. Your expectations should be very high, and we’ll always aim to exceed them. If things go wrong for any reason we’ll work hard to put them right - quickly and effectively.

Payment

Payment confirms everyone on the booking form accepts these booking conditions. If payments are not made prior to your first booking we may cancel the booking. Bookings made must be paid in full at the time of booking unless paying via childcare vouchers or tax-free credits. There are no charges for debit cards. All card details are encrypted and stored with WorldPay who comply to the Data Protection process. Please allow up to 5-7 working days for childcare vouchers to reach us and use your Customer or Booking ID as a reference. If booking within 21 days of the booking start date of camp you will be required to pay by a credit/debit card at the time of booking and then be reimbursed once we receive your vouchers. For reimbursement, vouchers must be received by the end of selected holidays.  

Confirmation 

Your invoice confirms what you have booked. Please check it, including dates, location and child details. Responsibility for all booking details lies with the person who made the booking. If your invoice is not what you expected please tell us within 2 working days, we’ll change it if we can, or refund you if we can’t. After 2 working days our normal cancellation and booking amendment terms will apply. 

Offers 

Our pricing policy generally works on the basis that the earlier you book the better the price. However, from time to time we may have a special offer that will make the price cheaper than you paid; in these circumstances, upon request, we will honour this new price for your booking. 

Changing Weeks/Days 

We can change your dates within the same operating season, providing we have spaces and you request your change at least 10 working days before your child’s first day at camp. Prices may have increased, however you will only pay the rate that the week or day you want to move to was at when you made your original booking. If you have booked a full week you cannot move individual days to another week unless you upgrade all of your days to ‘Day Passes’ and pay the appropriate price. 

Cancellations and Curtailment 

Where the full balance has not yet been paid and part of a booking is cancelled, the deposit for this part will be retained and not used as part payment towards the remaining balance. If you are cancelling Early/Late Club from your booking, as long as notification is given more than 10 working days in advance of the booking start date, you will receive a refund for this. 

Photography/Video footage 

We may take photographs and video footage at camp to use for training and promotional purposes. To exclude your child we must be informed either in writing or via your account before your child begins at camp. Where possible, we will post photos to our social media platforms for parents to view, but please note we cannot guarantee your child will appear on these. 

Health and Safety 

In order to maintain appropriate standards of health and safety, children with certain medical or physical conditions or those who cannot demonstrate the required skill competence may not be allowed to participate in some activities. In such cases we will always provide alternative activities. 

Your Child’s Information 

At the time of booking full and accurate information about the child’s DOB, medical, physical or behavioural matters, or any other additional needs must be provided. Failure to do so may result in the child being excluded from certain activities. In some circumstances we may have to cancel the booking and no refund will be paid. On the first day at camp each season a completed, signed and printed Essential Information form must be handed in directly to the camp. Without this form, we cannot accept children onto camp. All information given will be treated in complete confidence. 

Child Protection 

Sport Star staff have a duty to respond if they suspect a child may be suffering from or makes a disclosure about abuse. In this event staff will contact the relevant local authority and act on their advice. 

Staff Ratio 

Sport Star’s ratio of staff to children exceeds all statutory requirements. The actual ratio varies between activities, age groups and camps. Sport Star does not offer any higher staff:child ratio than 1:12, irrespective of any child’s specific needs. 

Liability and Personal Property 

Sport Star does not accept liability for personal injury or the death of any person unless directly caused by the proven negligence of the company or its servants, in this event our liability insurance provides cover of up to £10 million. Sport Star will not take responsibility for the loss or damage of any items of personal property brought onto the camp. Our Checklist contains further information about what should/not be brought to camp (inc mobile phones). 

Exclusions 

Sport Star reserves the right to exclude any child for any reason at its absolute discretion, including persistent late collection; we are only registered to have children on site until 6pm. No refund will be made for days missed and no compensation will be made for any other costs or losses incurred as a result. 

Programme and Activities 

From time to time we may need to amend our activities, services, dates and venues for reasons, within or outside our control. In these circumstances parents may choose to transfer to another Sport Star site and/or alternative dates as advertised at that time by Sport Star, subject to other conditions contained herein. Under no circumstances will there be a refund or compensation. Please note that not all activities appear on the timetable daily, therefore if you are booking individual days we cannot guarantee specific activities on particular days. 

Policies and Procedures 

Copies of Sport Star policies and procedures are held at camp and are available on request 

Complaints 

Sport Star is committed to ensuring every child has such an amazing experience they can’t wait to come back. If you or your child are not entirely satisfied with the service we provide, then we want to be the first to know. If there’s a problem while your child is still at the camp we can almost always resolve it. If we hear of a problem after a child has left camp we will take great care to look into the matter, but cannot change the situation after the event, so please talk to the Manager promptly if you have any complaint. If your child is still at camp and the problem persists please contact our Director. If the problem is still not resolved, please write to us within 10 days of your child’s last day with us. You can be assured that your complaint will be taken very seriously. In the unlikely event your complaint is still unresolved, you may wish to contact Ofsted on 0300 123 1231 or write to Ofsted, Piccadilly Gate, Store Street, Manchester, M1 2WD. 

Refunds and compensation will only be made if Sport Staris proven to have been in breach of these terms and conditions, and it is proven further that they were not capable of remedying that breach and as a result the child was withdrawn from the camp. Please note: verbal abuse of office or camp staff will not be tolerated and bookings cancelled with immediate effect. 

Data Protection 

Sport Star acts as a Data Controller for the purposes of the GDPR. To process your booking we need to collect personal details about you and all the children on your booking. It is your responsibility to ensure that you have permission to pass on these details. Additionally, we would like to hold and use some of your details for future marketing purposes (full details of how we may use your data are available in our Privacy Policy); we will ask for your consent to this when you register your details with us. Sport Star company number: 05774647